DLF Ltd revolutionizes content management and collaboration across real estate operations

DLF Ltd, India’s largest commercial real estate developer, faced significant challenges managing over 2.4 million content items in their legacy IBM FileNet P8 system. This resulted in duplicated efforts, content misclassification, and collaboration barriers across widely distributed teams and subsidiaries. To address these issues, DLF transitioned to Microsoft 365, leveraging SharePoint Online for content services and Azure Information Protection for security. The migration, led by Proventeq using their Migration Accelerator software, incorporated AI-driven discovery, automated classification, and an incremental migration process designed to reduce business disruption. The project involved extensive pre-migration analysis to identify data inconsistencies, a pilot migration for validation, and rules-driven incremental migration managed with PowerShell scripting to handle high-volume content and metadata requirements. The new architecture centralized content, improved information governance, and enabled granular permissions, ensuring secure sharing with internal and external stakeholders. DLF experienced a 35% reduction in licensing costs, smoother information access, minimized downtime during migration, and enhanced collaboration. Proventeq also provided 90 days of post-migration user support to ensure smooth adoption and resolution of user challenges. The project delivers DLF an intelligent, secure, and scalable content management platform aligned with their ongoing digital transformation.