Barilla Ensures Safe, Efficient Employee Office Return with Custom Booking App
Barilla, a leading food company in Italy, faced the urgent need to safely manage employee return to offices following the COVID-19 pandemic. To address evolving safety regulations, maximize employee confidence, and streamline facility management, Barilla rapidly developed and launched MyBarillaSpace, a customized booking application built on Microsoft Power Apps and hosted on Azure. The app allows employees to autonomously reserve office spaces, canteens, and changing rooms, and offers managers comprehensive oversight of workplace occupancy. Integrated with Microsoft 365 and Outlook, the solution provided agility for continuous updates and regulatory compliance. Employees and managers praised the system’s usability and reliability, and Barilla is expanding digital solutions leveraging Power Apps for broader HR and operational processes.
- Organization
- Barilla
- Industry
- Consumer & Food
- Location
- Italy
- Published
- September 2020
Reported outcomes
Strategic outcomes
Why do we believe this deployment?Customer identity, provider attribution, maturity, and source checks
- Customer
- Barilla
- Provider
- Microsoft
- Maturity
- Production
- Linked source
- thepatent.news
Employees and managers praised the system’s usability and reliability, and Barilla is expanding digital solutions leveraging Power Apps for broader HR and operational processes
Primary read
Use case focus
Showing 3 of 3
- 1Automated Workspace Booking and Management
- 2Workplace Safety Compliance for Office Return
- 3Digital Facility Management
- Pandemic-driven challenges for safely, efficiently returning staff to offices.
- Regulatory and safety compliance requirements for COVID-19 protocols.
- Need for employee trust and smooth return-to-office experience.
- Manual space allocation was inefficient and error-prone.
- Demand for scalable, customizable HR digital tools.
- Developed custom MyBarillaSpace app using Microsoft Power Apps with SoftJam as a digital partner.
- Deployed cloud-based solution on Microsoft Azure with multi-device access.
- Integrated with Microsoft 365, Outlook calendar for synchronicity and visibility.
- Enabled low-code, quick iterations and future adaptability.
- Automated management and monitoring for workplace safety.
- Thousands of employees supported by safe, digital check-in and workspace management.
- Rapid deployment: prototype to rollout in two weeks.
- Improved facility management efficiency; managers have better visibility and control.
- Highly positive user feedback for ease-of-use and clarity.
- Plan to expand Power Apps solutions to additional workflows.
Architecture
MyBarillaSpace, built with Microsoft Power Apps, runs on Microsoft Azure and leverages real building plans. The app integrates with Microsoft 365 and Outlook to automate booking workflows and calendar management for employees and facility managers, providing a scalable, low-code platform for iterative updates, facility oversight, and regulatory compliance.
Sources & evidence1
- Customer explicitly identified
- Deployment status explicitly supported
- Independent source available
- Technical implementation details available
- Recent evidence check available
- Last evidence check: Jun 1, 2026.
The case's original source is still reachable.
- Cited source last checked Jun 1, 2026 — ok (0/1 broken).
Measures whether this deployment's public evidence persists — not whether the system is still in production.
AI-generated summary. Verify important details with the linked sources before relying on this case.
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