DLF Ltd revolutionizes content management and collaboration across real estate operations
DLF Ltd, India’s largest commercial real estate developer, faced significant challenges managing over 2.4 million content items in their legacy IBM FileNet P8 system. This resulted in duplicated efforts, content misclassification, and collaboration barriers across widely distributed teams and subsidiaries. To address these issues, DLF transitioned to Microsoft 365, leveraging SharePoint Online for content services and Azure Information Protection for security. The migration, led by Proventeq using their Migration Accelerator software, incorporated AI-driven discovery, automated classification, and an incremental migration process designed to reduce business disruption. The project involved extensive pre-migration analysis to identify data inconsistencies, a pilot migration for validation, and rules-driven incremental migration managed with PowerShell scripting to handle high-volume content and metadata requirements. The new architecture centralized content, improved information governance, and enabled granular permissions, ensuring secure sharing with internal and external stakeholders. DLF experienced a 35% reduction in licensing costs, smoother information access, minimized downtime during migration, and enhanced collaboration. Proventeq also provided 90 days of post-migration user support to ensure smooth adoption and resolution of user challenges. The project delivers DLF an intelligent, secure, and scalable content management platform aligned with their ongoing digital transformation.
- Organization
- DLF Ltd
- Industry
- Real Estate
- Location
- India
- Published
- July 2019
Reported outcomes
−35%
costCost savings
Strategic outcomes
Catalog median for cost savings deployments: −45% across 345 reported metrics. Compare benchmarks →
Primary read
Use case focus
Showing 3 of 3
- 1Intelligent Content Migration and Classification
- 2Granular Enterprise Information Security and Permission Management
- 3Automated Metadata Transformation and Content Analytics
- Managing over 2.4 million content items in an aging IBM FileNet P8 system.
- Frequent content duplication and misclassification across disconnected platforms.
- Limited collaboration between departments and external stakeholders.
- Complex information security and governance requirements.
- Increasing licensing and maintenance costs for legacy systems.
- Migrated to Microsoft 365 with SharePoint Online as the core content platform.
- Leveraged Proventeq’s Migration Accelerator for AI-based content discovery, classification, and migration.
- Used Azure Information Protection for granular permission management and enhanced data security.
- Employed PowerShell scripting to automate migration rules and metadata transformation.
- Implemented an incremental live migration strategy to minimize business downtime.
- Reduced licensing costs by 35%.
- Improved content access and collaboration across all departments and subsidiaries.
- Minimized downtime and disruption during migration.
- Enhanced information governance and security with granular permissions.
Architecture
The solution used Proventeq Migration Accelerator to analyze and classify content within the IBM FileNet P8 environment, applied custom mapping and transformation rules, and migrated data in stages into SharePoint Online. Azure Information Protection facilitated granular permission management and compliance, while PowerShell scripting automated content classification and migration processes. The architecture centralized content storage on Microsoft 365, supporting secure, flexible collaboration among both internal and external users.
Implementation partners1
Sources & evidence1
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