DLA Piper streamlines collaboration and governance for legal teams
After COVID-19, DLA Piper urgently needed to enable secure, remote collaboration for thousands of legal professionals worldwide. The firm's existing Microsoft 365 environment was sprawling, with insufficient control over workspace creation, permissions, and lifecycle management. Sensitive legal data required advanced governance beyond default Microsoft capabilities, especially for privacy regulations and client confidentiality. DLA Piper selected AvePoint Cloud Governance, integrating it with Teams, SharePoint, Yammer, and Groups. Automated provisioning and recertification workflows replaced manual, error-prone processes, and MyHub gave IT administrators an overview and fine-grained control. The automation cut active collaboration sites from over 2,000 to about 400, reducing compliance risks and freeing up IT resources for more strategic work. AvePoint and DLA Piper implemented tailored security protocols for client-facing and administrative sites, automated 90-day site renewals, and ensured only authorized users accessed sensitive workspaces. The successful deployment laid the foundation for future secure external client collaboration.
Reported outcomes
Strategic outcomes
Primary read
Use case focus
Showing 3 of 3
- 1Automated Legal Workspace Provisioning
- 2Lifecycle and Compliance Management for Legal Teams
- 3Secure Collaboration Platform for Remote Legal Work
- Remote work due to COVID-19 required rapid, secure digital collaboration.
- Legal documents and data needed strict privacy and compliance controls.
- Manual provisioning of Microsoft 365 workspaces led to sprawl and inefficiency.
- Lack of visibility into lifecycle and access of Teams/SharePoint/Yammer sites.
- IT overhead managing permissions and recertification processes.
- Deployed AvePoint Cloud Governance integrated with Microsoft 365.
- Automated setup, security, and lifecycle management of collaboration workspaces.
- Used MyHub for workflow automation and workspace oversight.
- Implemented tailored governance policies for different site types (client vs administrative).
- Automated renewal confirmations every 90 days to minimize sprawl and risk.
- Reduction of collaboration sites from 2,000+ to around 400.
- Decrease in manual IT work for provisioning and access controls.
- Improved data security and compliance for sensitive legal matters.
- Remote collaboration enabled for 2,735+ professionals.
- IT resources redirected to higher-value projects.
Architecture
AvePoint Cloud Governance overlays Microsoft 365 (Teams, SharePoint, Yammer, Groups), providing automated provisioning, security, lifecycle management, permissions, and workspace recertification. MyHub acts as a control and workflow automation layer, integrated with DLA Piper's security policies and approval workflows for different site types. Automated renewal workflows check workspace status every 90 days, and custom policies handle workspace access, external sharing, and archiving.
Implementation partners1
Sources & evidence1
AI-generated summary. Verify important details with the linked sources before relying on this case.
Explore related AI use cases
Was this useful?