What challenges did TECE GmbH face before AI implementation?

Existing document processes limited by information silos and fragmented storage. Time-consuming manual document retrieval impacting decision-making and collaboration. Difficulty coordinating access across international subsidiaries and departments. Regulatory and compliance requirements for archiving and governance of documents.

What was the impact of the AI solution?

Reduced time spent searching and duplicating documents across departments and countries. Improved transparency and document compliance for over 1.5 million documents annually. Centralized access boosted decision speed and cross-location project collaboration. Enabled scalable growth and cost efficiency for over 22 subsidiaries and 5 production sites.

Source

MicrosoftEvidence: Low40/100

TECE GmbH Streamlines Global Document Management and Collaboration

Use case typeDocument managementUpdated Jun 13, 2026

TECE GmbH, a German manufacturing company specializing in sanitary and installation systems, collaborated with d.velop to digitize and automate its business-critical document processes using Microsoft Office 365 and SharePoint. The project aimed to dismantle information silos caused by dispersed subsidiaries and legacy storage, consolidating all documents in a single, cloud-based repository integrated with core business applications like SAP ERP and Salesforce CRM. The d.velop for Office 365 solution provided context-based automated access to over 1.5 million digital documents per year, ensuring regulatory compliance, transparency, and efficient workflow. This seamless integration allowed TECE employees quick, global access to documents, improved cross-departmental coordination, and facilitated location-independent collaboration. Migrating from on-prem systems to a fully cloud-centric platform enabled scalable growth, better compliance and governance, reduced duplication, and faster decision-making. The initiative significantly improved efficiency across finance, procurement, HR, and operations.

Organization: TECE GmbH
Industry: Manufacturing
Location: Germany
Published: April 2020

Reported outcomes

Strategic outcomes

Risk & complianceEnabled compliant document archiving and retentionBetter decisions & insightImproved decision speed and collaborationScale & capacityEnabled scalable growth across subsidiariesCustomer experience & trustProvided immediate global document access

Why do we believe this deployment?Customer identity, provider attribution, maturity, and source checks

Customer: TECE GmbH
Provider: Microsoft
Maturity: Unknown
Linked source: adoption.microsoft.com

No explicit deployment-stage evidence found.

Customer identity supportedSource describes one deploymentMaturity evidence evaluated

Primary read

Use case focus

Showing 3 of 3

1Automated cross-system document access and management
2Cloud-based, compliant archiving and collaboration
3Integrated information repository for global subsidiaries

Existing document processes limited by information silos and fragmented storage.
Time-consuming manual document retrieval impacting decision-making and collaboration.
Difficulty coordinating access across international subsidiaries and departments.
Regulatory and compliance requirements for archiving and governance of documents.

Implemented d.velop for Office 365, providing a single, cloud-first repository for digital documents integrated with SAP ERP and Salesforce CRM.
Automated contextual document retrieval so files are available within relevant business applications without switching systems.
Enabled legally compliant document archiving and retention policies with full transparency.
Provided employees with location-independent, immediate access to all necessary documents.

Technologies

Office 365 SharePoint

Reduced time spent searching and duplicating documents across departments and countries.
Improved transparency and document compliance for over 1.5 million documents annually.
Centralized access boosted decision speed and cross-location project collaboration.
Enabled scalable growth and cost efficiency for over 22 subsidiaries and 5 production sites.

Architecture

d.velop for Office 365 centralizes document storage in Office 365 and SharePoint, with direct integration to SAP ERP and Salesforce CRM. Data is organized contextually by business object and accessed within core workflow applications, ensuring compliance and transparency.

Implementation partners1

d.velop

Sources & evidence1

Evidence: Low40/100Evidence strength