Normalized claim
Cost: 60% decrease
Reduced annual maintenance costs by up to 60% with modern cloud-based records management.
UK Government Archive Digital Transformation with Microsoft Office 365 and Records365
Use case typeCompliance automationUpdated Jun 13, 2026
The UK Government Archive aimed to modernize its records management by migrating from legacy ECM systems and non-compliant cloud services to a compliant, cloud-based solution using Microsoft technology. Using Microsoft Office 365, SharePoint Online, and Records365, the archive implemented a compliant migration service to transition legacy records to the cloud while maintaining strict adherence to European records management standards. The Records365 solution automated records classification with rules engines, improved collaboration, enhanced user adoption, and reduced costs significantly. This transformation aligns with Government Digital Service best practices and modernizes public records management infrastructure to be scalable and accessible for future needs.
- Organization
- UK Government
- Industry
- Public Sector
- Location
- United Kingdom
- Published
- August 2019
Reported outcomes
Cost: Up to 60% lower
Cost savings
Why do we believe this?Outcome claims, sources, and evidence checks
Why do we believe this deployment?Customer identity, provider attribution, maturity, and source checks
- Customer
- UK Government
- Provider
- Microsoft
- Maturity
- Unknown
- Linked source
- Microsoft Adoption Program
No explicit deployment-stage evidence found.
Customer identity supportedSource describes one deploymentMaturity evidence evaluated
Primary read
Use case focus
Showing 3 of 3
- 1Records Management
- 2Cloud Migration
- 3Compliance Automation
- Migrated legacy records from Objective ECM to SharePoint Online using RecordPoint's Records365 Compliant Migration as a Service (CMaaS).
- Leveraged Microsoft Office 365 licenses under existing enterprise agreements to ensure regulatory compliance.
- Utilized Records365's automation and rules engine for accurate, automated records classification and governance.
- Implemented a cloud-based architecture in line with Government Digital Service digital transformation policies.
- Reduced annual maintenance costs by up to 60% with modern cloud-based records management.
- Achieved compliant records governance aligned with European and ISO standards.
Architecture
Compliant migration from Objective ECM system to SharePoint Online via RecordPoint's Records365 CMaaS, with automated classification and governance powered by Records365's rules engine. Cloud deployment aligned with Government Digital Service best practices.
Sources & evidence1
Evidence: Medium50/100Evidence strength
- Customer explicitly identified
- Primary source available
- Quantified outcome available
- Technical implementation details available
ExpandedExpanded
The same organization appears in newer AI deployment evidence.
- Same organization re-documented as recently as 2025.
Measures whether this deployment's public evidence persists — not whether the system is still in production.
Type: Case StudyPublished: Aug 2, 2019Publisher: Microsoft Adoption ProgramEvidence: PrimaryConfidence: High
AI-generated summary. Verify important details with the linked sources before relying on this case.
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